Secure Print & Document Management
Through our partnership with Clarity Solutions, we deliver secure print and document management solutions that protect sensitive information and reduce unnecessary printing costs.
Certified & Accredited
Why Print Security Matters
Print is one of the most overlooked security risks in any business. Sensitive documents left on printer trays, uncontrolled access to high-value devices, and no audit trail of who printed what, these are everyday realities in most offices.
Under GDPR, you're responsible for protecting personal data at every stage, including when it's on paper. An uncollected payslip, a client letter left overnight, or a patient record printed to the wrong device can all constitute a data breach.
Working together, LeapIT and Clarity Solutions implement print security measures that protect your documents without slowing your team down. For regulated sectors like legal and financial services, secure print is essential.
Secure Print & Document Management Solutions
Through our Clarity Solutions partnership, we offer a range of secure print and document management capabilities:
- Pull Print / Follow-Me Printing, Documents are held in a secure queue and only released when the user authenticates at any enabled printer
- Badge & PIN Authentication, Users tap their ID badge or enter a PIN to release jobs, simple, fast, and secure
- Document Scanning & Workflow, Digitise paper documents and route them automatically to the right people and systems
- Audit Logging, Complete record of who printed what, when, and where, essential for GDPR and regulatory compliance
- Auto-Delete Policies, Unreleased print jobs are automatically removed after a set period, reducing waste and risk
Clarity Solutions supply and maintain the hardware, while LeapIT ensures everything integrates with your cyber security posture and network infrastructure.
Reduce Costs While Improving Security
Secure print does more than protect documents, it also reduces costs. When users have to physically authenticate at a printer, unnecessary printing drops by 15-25%. Combined with a managed print audit, this forms a comprehensive print optimisation strategy.
Clarity Solutions' local engineering team handles all hardware maintenance, servicing, and supply replenishment, so your print environment runs smoothly without creating extra work for your IT team or ours.
Whether you need a full document management overhaul or simply want to secure your existing printers, our joint approach ensures the solution fits your business and your budget.
What's Included
Pull Print / Follow-Me
Print to any device on your network, documents only release when you authenticate at the printer.
Badge & PIN Authentication
Tap your ID badge or enter a PIN to release jobs. Simple, fast, and secure.
Document Scanning & Workflow
Digitise paper documents and route them to the right people and systems automatically.
Full Audit Trail
Complete logging of every print job, who, what, when, where, for GDPR and regulatory compliance.
Local Engineering Support
Clarity Solutions' Midlands-based engineers provide rapid on-site maintenance and servicing.
Cost Allocation
Track print costs by department, project, or client for accurate billing and budget management.
Related Services & Resources
Secure Print & Document Management, FAQs
Not significantly. Users send their print job as normal, then tap their badge or enter a PIN at the printer. The authentication takes 2-3 seconds. Most users prefer it because they never have to search for their documents among other people's prints.
Most modern multifunction devices support secure print with a card reader attachment. Through Clarity Solutions, we can assess your current fleet, advise on compatibility, and supply any additional hardware needed.
Clarity Solutions handle print hardware, supplies, and on-site maintenance with their local engineering team. LeapIT manages the network integration, security configuration, and provides a single point of contact through our helpdesk. You get the best of both worlds.
Secure print is one of the most effective measures for GDPR compliance around printed documents. The combination of authentication, audit logging, auto-delete, and encryption addresses the key risks of uncontrolled printing.
Secure Your Print Environment
Book a free assessment with LeapIT and Clarity Solutions to protect your documents and reduce print costs.